Privacy Policy

Introduction
Elite Office Professionals Limited is committed to protecting your privacy. This Privacy Policy explains the types of personal data we may collect when you interact with us, how we process that data, and the steps we take to keep it safe.

We may update this Privacy Policy from time to time, and the latest version will always be available on our website www.eliteofficeprofessionals.com.

Controller
Elite Office Professionals Limited is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” in this Privacy Policy).

Contact details
Write to: Elite Office Professionals Limited, Suite 3 St James Business Centre, Wilderspool Causeway, Warrington, England, WA4 6PS
Email: hello@eliteofficeprofessionals.com
Website: www.eliteofficeprofessionals.com

Our lawful basis to process your personal data

We use your personal data to pursue our legitimate interests in operating as a recruitment business. This allows us to provide high-quality recruitment services to both candidates and clients in a way that would be reasonably expected, without infringing your rights.

Examples:

  • Candidates: We use the information in your CV and any profile you create with us to match you to suitable vacancies and opportunities.

  • Clients: We use your personal data to connect you with qualified candidates who fit your hiring requirements.

  • Partners & Suppliers: We use your personal data to maintain business relationships and deliver our services effectively.

When we collect your personal data

We collect personal data in the following ways:

  • When you register with us via our website.

  • When you contact us directly by email or phone.

  • When you engage with us on social media.

  • When you complete forms such as our Registration Form or Terms of Business.

  • When you give third parties permission to share information with us.

  • From publicly available sources, where legally permitted.

What type of personal data we collect

Candidates:

  • CV information: name, contact details, education, qualifications, work history.

  • Proof of identity (e.g. passport or driving licence).

  • References and background checks (where required by the client).

  • Information about your preferences, availability, and career goals.

  • DBS/Screening results (where applicable for roles requiring high levels of trust and discretion, e.g. family offices or private households).

Clients, Partners & Suppliers:

  • Contact details (name, email, phone, address).

  • Business information such as contracts, terms, and billing details.

  • Social media usernames where relevant for communication.

Why we use your personal data

We use your data to:

  • Match candidates with suitable opportunities.

  • Introduce qualified candidates to clients.

  • Improve and tailor our services.

  • Keep internal business records.

  • Send service updates, industry insights, or relevant opportunities.

  • Carry out background checks or legal compliance where necessary.

If you choose not to share your data with us, we may not be able to provide the recruitment services you require.

How we protect your data

We are committed to keeping your personal data secure through:

  • Appropriate physical, electronic, and organisational safeguards.

  • Limiting access only to authorised staff, clients, or partners who need it for legitimate business purposes.

  • Ensuring that all parties processing your data are bound by confidentiality obligations.

  • Having procedures in place to detect and respond to any suspected data breaches.

How long we keep your data

We only retain personal data for as long as necessary to:

  • Deliver recruitment services.

  • Comply with legal or contractual obligations.

  • Resolve disputes and enforce agreements.

At the end of retention periods, data will be securely deleted or anonymised.

Sharing your personal data

We may share your data with:

  • Clients, for the purpose of presenting suitable candidates.

  • Trusted third-party providers who help us store, process, or secure data (e.g. cloud storage providers, background check services).

  • Regulatory or law enforcement authorities if required by law.

Whenever we share data, we only provide what is necessary and ensure it is handled securely.

International Transfers

In some cases, we may need to transfer personal data outside the UK/EEA (for example, to support global family offices or international corporate clients). In such cases, we ensure equivalent levels of protection, in compliance with UK GDPR regulations.

Your rights

You have the right to:

  • Access the personal data we hold about you.

  • Request corrections if data is inaccurate or incomplete.

  • Withdraw consent where processing is based on your consent.

  • Object to the use of your personal data for marketing or other legitimate interest purposes.

  • Request erasure of your data, unless we are legally obliged to retain it.

To exercise these rights, please email us at hello@eliteofficeprofessionals.com.

Complaints

If you believe your data has been misused, you may lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Any questions?

If you have any questions about how we handle your personal data, please get in touch:
📧 hello@eliteofficeprofessionals.com

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